Visitor Management Software for Safer, Simpler Sign-In
Replace paper visitor books with a connected digital visitor management system.
YourClouds Visitor helps organisations manage visitor registration, QR code sign-in, host notifications, site information, sign-out and emergency visitor records from one platform.
Whether you operate a single location or multiple sites, give visitors a straightforward arrival experience while helping your team maintain organised, accessible records.
Currently available without traditional software subscription fees.
Everything You Need to Manage Visitors in One Place
From the moment a visitor arrives to the moment they leave, YourClouds brings the visitor journey together.
Digital Visitor Sign-In
Replace handwritten visitor books with structured digital registration using a compatible reception device or QR code.
QR Code Registration
Allow visitors to access the sign-in process using their own compatible devices, helping reduce queues at busy reception areas.
Automatic Host Notifications
Notify the relevant host by email when their visitor signs in, reducing the need for manual reception calls.
Visitor Policies and Welcome Information
Present important site information, visitor instructions and relevant policies during registration.
Visitor Photographs
Where enabled, capture a visitor photograph to support the organisation’s visitor identification procedures.
Digital Sign-Out and Reminders
Maintain records of departures and help identify visitors who have not completed sign-out.
Emergency Visitor Information
Provide authorised staff with access to visitor sign-in records that can support evacuation and emergency procedures.
Multi-Location Management
Manage visitor registration across multiple locations with appropriate site-level access.
How Digital Visitor Sign-In Works
- Visitor ArrivesThe visitor accesses the registration process using a QR code or reception device.
- Visitor RegistersThe visitor provides the information required by the organisation’s configured sign-in process.
- Site Information Is PresentedRelevant welcome information, policies and instructions can be displayed.
- Host Is NotifiedAn automatic notification confirms the visitor’s arrival to their host.
- Visit Is RecordedThe visitor’s arrival is recorded against the relevant location.
- Visitor Signs OutThe visitor completes the sign-out process, helping maintain an accurate digital record of departures.
One connected process. Less reception administration. More organised visitor records.
QR Code Visitor Sign-In Without Reception Queues
Busy reception areas should not mean long queues or incomplete visitor records.
YourClouds Visitor supports QR code registration so visitors can access the sign-in journey using a compatible device.
This is particularly useful when several visitors, contractors, professionals or interview candidates arrive at the same time.
Visitor Records That Support Emergency Procedures
Maintaining accessible visitor records is an important part of managing a busy building.
YourClouds Visitor gives authorised staff access to recorded visitor information, helping teams identify which visitors are signed in.
During an emergency, these records can support evacuation procedures and visitor accounting.
Visitor records depend on accurate sign-in and sign-out. They do not replace physical checks, emergency plans or an organisation’s wider health and safety responsibilities.
Share Site Policies and Welcome Information
Different organisations need visitors to understand different rules and expectations.
YourClouds Visitor allows relevant information to be included in the registration journey.
Examples include:
- Site rules
- Safeguarding information
- Health and safety instructions
- Emergency arrangements
- Confidentiality expectations
- Visitor conduct requirements
Where supported by the configured workflow, acknowledgements can be recorded with the visit.
Manage Visitors Across Multiple Locations
Whether you manage one building or a group of sites, YourClouds Visitor helps bring visitor administration into one connected platform.
Maintain location-specific records while providing appropriately authorised managers with access to relevant information.
Visitor Management for Your Sector
Children’s Homes
Maintain organised records of professionals, contractors, family members and other visitors attending children’s residential services.
Children’s Home SoftwareAdult Social Care and Nursing Homes
Support structured visitor registration for relatives, healthcare professionals, contractors and other visitors.
Visitor Management for Care HomesSchools and Education
Manage visits from parents, professionals, contractors and interview candidates while communicating relevant site information.
Visitor Management for SchoolsOffices and Commercial Premises
Replace paper visitor books with digital registration, host notifications and accessible records.
Part of the Wider YourClouds Platform
Visitor management can sit alongside other YourClouds applications, including recruitment and operational record keeping.
Organisations can use one platform for different administrative processes instead of relying on separate, disconnected software products.
Get Started Without Traditional Software Subscription Fees
YourClouds Visitor is currently available without traditional software subscription fees.
Optional services and applicable third-party charges may be priced separately. Pricing and available features may change in the future.
Explore the Current Free Visitor Management OfferingFrequently Asked Questions
What is visitor management software?
Visitor management software is a digital system used to record and manage people visiting an organisation’s premises. It can replace paper sign-in books and support registration, notifications and visitor record keeping.
Can visitors sign in using a QR code?
Yes. YourClouds Visitor supports QR code registration using compatible devices.
Do we need a dedicated visitor kiosk?
YourClouds Visitor can be used with compatible existing devices, so dedicated kiosk hardware is not necessarily required.
Can hosts receive arrival notifications?
Yes. The system supports automatic host email notifications.
Can we manage multiple sites?
Yes. YourClouds Visitor supports visitor management across multiple locations.
Can Visitor support emergency evacuations?
Visitor records can support evacuation procedures, but they do not replace physical checks or emergency arrangements.
Can visitors read site policies?
Relevant site policies and welcome information can be presented as part of the configured registration process.
Is YourClouds Visitor free?
YourClouds Visitor is currently available without traditional software subscription fees. Optional services and applicable third-party charges may be priced separately, and pricing may change in the future.
Is Visitor suitable for care homes and schools?
Yes. The system can support visitor registration in health, social care, education and other organisational settings.
Ready to Replace Your Paper Visitor Book?
Make visitor registration easier for your team and more straightforward for the people arriving at your premises.