Safer Recruitment for Healthcare
Recruit the right people. Let YourClouds help manage the onboarding.
Healthcare recruitment doesn’t end when you choose your preferred candidate.
Employment history needs checking. Gaps need investigating. References need obtaining. Referees may need verifying. Right to Work needs completing. Appropriate DBS processes need managing. Contracts need signing. Outstanding information needs chasing.
And somebody has to manage all of it.
That’s where YourClouds comes in.
We combine recruitment software, AI automation and a human safer-recruitment team to help healthcare organisations manage the journey from application through to onboarding.
£199 + VAT per candidate entering onboarding
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional.
01The problem
Healthcare Recruitment Creates More Work Than Hiring
Finding the right candidate is only part of the recruitment process.
Once you’ve decided you want someone, your HR and recruitment teams can spend significant amounts of time:
- Checking employment histories.
- Investigating unexplained gaps.
- Requesting references.
- Chasing referees.
- Verifying references.
- Managing Right to Work.
- Managing DBS processes where appropriate.
- Sending offers.
- Issuing contracts.
- Chasing signatures.
- Contacting candidates.
- Monitoring outstanding actions.
- Building recruitment files.
- Transferring information into HR.
YourClouds helps reduce that administrative workload.
Your recruitment team chooses the right people.
YourClouds helps manage the process around them.
More Than Healthcare Recruitment Software
Software + AI + Human Support
Most applicant tracking systems give your recruitment team another system to manage.
YourClouds is designed to go further.
Recruitment Software
One connected platform manages vacancies, applications, interviews, candidate communications, documents, onboarding workflows and recruitment records.
AI & Automation
Technology helps identify missing information, progress workflows, send communications, chase outstanding actions and reduce repetitive recruitment administration.
Human Support
When a process needs a person, our team can intervene — including chasing information and telephone reference verification.
Software manages the workflow.
AI reduces repetitive administration.
People provide human support and verification.
Built for Healthcare Providers
YourClouds can support recruitment and onboarding across organisations including:
- Independent healthcare providers
- Private hospitals
- Clinics
- Community healthcare
- Mental health services
- Rehabilitation services
- Specialist healthcare
- Healthcare groups
- Nursing providers
- Complex care providers
- Therapy services
- Diagnostic services
- Primary care organisations
- Community-based services
- Other healthcare organisations
Whether you operate a single service or multiple locations, recruitment workflows can be configured around your organisation.
Recruit Different Healthcare Roles
Manage recruitment and onboarding for roles including:
- Nurses
- Healthcare Assistants
- Support Workers
- Allied Health Professionals
- Therapists
- Clinical Staff
- Healthcare Managers
- Service Managers
- Registered Managers
- Administrative Staff
- Reception Staff
- Finance Staff
- Operational Staff
- Facilities Staff
- Other healthcare professionals and support roles
Different positions can follow different recruitment and onboarding processes.
A clinician does not necessarily need the same recruitment workflow as an administrator or facilities employee.
YourClouds allows you to configure the journey around the role.
One Connected Recruitment Journey
From applicant to employee.
- Advertise
- Apply
- Assess
- Interview
- Select
- Offer
- Verify
- Onboard
- HR – Coming Soon
Instead of splitting recruitment across multiple disconnected systems, YourClouds helps keep the candidate journey connected.
Reduce information being scattered across:
- Email inboxes.
- Spreadsheets.
- Application documents.
- Video platforms.
- Shared drives.
- DBS portals.
- Electronic signature systems.
- Recruitment folders.
- HR systems.
One candidate. One journey. One connected record.
02How it works
1
Advertise Healthcare Vacancies Through Your Website
Turn your existing website into a recruitment channel.
YourClouds can provide vacancy links or integration/API options that allow vacancies managed within YourClouds to be displayed through your organisation’s website.
Healthcare Assistant
Staff Nurse
Candidates can select the position they’re interested in and begin their application.
Individual vacancies can also be promoted through:
- Social media
- Recruitment campaigns
- Online advertising
- QR codes
- Referral campaigns
- Other recruitment channels
Your vacancies. Your organisation. Powered by YourClouds.
2
Give Candidates the YourRole App
Put their recruitment journey in their pocket.
Candidates can manage their recruitment journey using the YourRole app or desktop candidate portal.
They can:
- Complete applications
- Receive notifications
- Send and receive messages
- Book interviews
- Upload documents
- Complete forms
- Provide onboarding information
- Review outstanding actions
- Sign documents
- Progress through onboarding
Instead of relying on candidates finding emails from different people, they have one place to understand what’s happening and what they need to do next.
3
Customisable Healthcare Application Forms
Start with a YourClouds application template or build your own.
Application forms can be configured around:
- Different professions
- Different services
- Different locations
- Different departments
- Different organisations
- Different recruitment campaigns
Collect the information appropriate to the role while maintaining a structured recruitment process.
4
Build Different Recruitment Journeys for Different Roles
Healthcare organisations recruit very different types of people.
Your recruitment software should reflect that.
Create workflows such as:
- Initial Application
- Full Application
- Screening
- Assessment
- Interview
- Second Interview
- Conditional Offer
- Pre-Employment Checks
- Contract
- Onboarding
Simpler positions can follow shorter workflows.
More complex positions can include additional application, assessment, interview or approval stages.
5
Automated Interview Scheduling
Stop coordinating interviews manually.
Interviewers provide their availability.
Suitable appointments can then be offered to candidates.
Candidates select an available appointment and the interview is scheduled.
Support:
- Face-to-face interviews
- Online interviews
- Panel interviews
- Multiple interviewers
- Multiple interview stages
- Different locations
For healthcare organisations recruiting continuously, automating interview scheduling can remove a significant amount of repetitive administration.
6
Built-In Video Interviews
Run remote interviews within the candidate’s recruitment journey.
YourClouds can support integrated video interviewing, helping keep the interview connected to the wider candidate record.
This can be particularly useful for:
- Central recruitment teams
- Multi-site healthcare groups
- Remote candidates
- Initial screening interviews
- Regional recruitment
- High-volume recruitment campaigns
7
You Choose Who to Progress
Technology should support recruitment decisions — not replace professional judgement.
Your managers and recruitment team remain responsible for determining which candidates they want to progress.
Once you’ve completed your appropriate recruitment process and selected a candidate:
Move them into managed onboarding.
Managed Safer Recruitment & Onboarding
£199 + VAT
Per Candidate
Pay when you progress the candidate into onboarding.
You don’t pay the £199 + VAT managed onboarding fee simply because someone views your vacancy.
You don’t pay it simply because someone applies.
You don’t pay it simply because someone attends an interview.
The £199 + VAT service fee becomes payable when you choose to progress the candidate into managed onboarding.
From there, YourClouds combines software, AI automation and human support to help manage their onboarding journey.
8
Digital Offers & Contracts
Successful candidates can move directly into digital onboarding.
Manage documents including:
- Conditional offers
- Offer letters
- Employment contracts
- Candidate declarations
- Policies
- Agreements
- Other onboarding documentation
Documents can be issued and digitally signed through the platform.
Where appropriate, witnessed signing workflows can also be incorporated.
Documents remain connected to the candidate’s recruitment record.
9
Digital Right to Work
Right to Work can form part of the candidate’s onboarding workflow.
Candidates can be guided through the appropriate process and relevant evidence can be retained within their recruitment record.
For healthcare organisations recruiting across multiple sites, this can help create a more consistent approach.
Applicable third-party Right to Work verification charges are additional to the £199 + VAT managed onboarding fee.
10
DBS Checks for Healthcare Roles
Where a healthcare position is eligible for a DBS check, the appropriate process can form part of onboarding.
Where appropriate, YourClouds can support status checking through the DBS Update Service.
Where a new DBS application is required, YourClouds can facilitate the application process.
Relevant information can then form part of the candidate’s onboarding record.
DBS application fees and applicable third-party charges are additional to the £199 + VAT service fee.
DBS eligibility and the appropriate level and type of check depend on the role and activities undertaken.
11
Employment History Checks
Build a clearer picture of the candidate’s history.
YourClouds helps capture and review the candidate’s declared employment and education history.
The system can identify periods requiring additional information so they can be followed up as part of the recruitment and onboarding process.
Instead of relying entirely on someone manually identifying inconsistencies within a lengthy application, technology helps structure the review.
12
Employment Gap Checks
Identify the gaps. Get the explanation. Record the outcome.
Where gaps are identified within a candidate’s declared history, further information can be requested.
Candidates can provide explanations and appropriate supporting information.
That information remains connected to the candidate’s recruitment record and can be reviewed by your organisation as part of its recruitment decision-making and onboarding process.
13
We Obtain the References
Stop your HR team spending hours chasing referees.
Reference collection can be one of the most time-consuming parts of onboarding.
YourClouds can help manage it.
Our combination of software, automation, AI and human support can:
- Issue reference requests
- Track responses
- Send reminders
- Chase outstanding references
- Identify incomplete responses
- Follow up missing information
- Escalate issues requiring attention
- Maintain the reference audit trail
Your recruitment team can see progress without manually managing every reference email.
14
References Can Be Telephone Verified
Don’t just collect a reference. Help verify it.
References can be telephone verified by our human team.
Your organisation can configure the questions required within its reference-verification process.
Depending on the position and your requirements, verification could include confirmation of information such as:
- Employment dates
- Position held
- Reason for leaving
- Re-employment information
- Relevant safeguarding information
- Other organisation or role-specific questions
The outcome of the verification can be retained within the candidate’s recruitment record.
03In YourClouds
AI Helps Chase. People Help Verify.
This is one of the biggest differences between YourClouds and a conventional applicant tracking system.
A traditional ATS might tell you:
- Reference Outstanding
Your recruitment team still has to chase it.
YourClouds is designed around a different approach.
The system identifies what’s outstanding. Automation helps chase it. AI helps manage repetitive administration. Our human team can intervene where human action is required.
Don’t just identify the work. Help get the work completed.
See What’s Holding Every Candidate Up
Give your recruitment team a clearer view of onboarding progress.
For example:
Instead of manually opening every candidate file, your recruitment team can focus on the exceptions.
High-Volume Healthcare Recruitment
Recruit more people without multiplying administration.
Healthcare organisations may recruit continuously across multiple roles and locations.
As recruitment volume increases, manual administration can quickly become a bottleneck.
YourClouds helps automate routine activity while identifying candidates who need human attention.
That means your recruitment operation can process more candidates without administrative workload necessarily increasing at the same rate.
Multi-Site Healthcare Recruitment
One recruitment standard across multiple services.
Manage recruitment across:
- Hospitals
- Clinics
- Community services
- Regional services
- Specialist services
- Different departments
- Multiple companies
- Multiple locations
Create organisation-wide recruitment standards while allowing different processes for different positions or services.
Central teams can maintain oversight while local managers remain involved in the decisions that matter.
Central Recruitment. Local Decisions.
For larger healthcare organisations, recruitment often involves both central and local teams.
YourClouds can support a model where:
Central Recruitment
Manages recruitment standards, administration, candidate workflows and oversight.
Local Managers
Interview, assess and select candidates.
YourClouds
Helps manage onboarding, checks, references, documentation and the recruitment record.
This creates a clearer division between administrative work and recruitment judgement.
A Structured Recruitment Record
Once the required recruitment and onboarding journey has been completed, information can be brought together into a structured recruitment record.
Depending on the role and your configured process, this can include records relating to:
Instead of information being scattered across multiple systems, authorised users can access a connected record of the recruitment journey.
From Recruitment to HR
Don’t enter the same employee twice.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
That creates one connected journey:
- Applicant
- Candidate
- Onboarding
- Employee
Reduce duplicate administration and maintain continuity between recruitment and employment.
One Provider or a National Healthcare Group
YourClouds can support:
Independent Healthcare Providers
Create a structured recruitment and onboarding process without needing a large internal recruitment operation.
Multi-Site Healthcare Groups
Standardise recruitment while maintaining central visibility across locations.
Mental Health Providers
Configure different workflows around clinical, care, support and operational positions.
Community Healthcare
Manage recruitment across dispersed services and locations.
Specialist Healthcare Providers
Create recruitment workflows appropriate to different specialist roles and services.
04Pricing
What Does It Cost?
Simple, predictable pricing.
You can advertise vacancies, receive applications, assess candidates and conduct interviews before deciding who you want to progress.
The £199 + VAT managed onboarding fee becomes payable when the candidate enters onboarding.
£199 + VAT
Per candidate entering managed onboarding.
The managed service can include:
- Candidate onboarding workflow
- Employment-history checking
- Employment-gap identification and follow-up
- Reference requests
- Automated reference chasing
- Human reference follow-up
- Telephone reference verification
- Right to Work workflow management
- DBS workflow management
- Offer and contract management
- Digital signatures
- Candidate communications
- Candidate notifications
- AI-assisted administration
- Human safer-recruitment support
- Structured recruitment records
Additional charges
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional.
What’s Your Current Onboarding Process Really Costing?
Consider how much recruitment and HR time is currently spent:
- Chasing candidates.
- Scheduling interviews.
- Reviewing employment histories.
- Investigating gaps.
- Requesting references.
- Chasing referees.
- Telephone verifying references.
- Managing DBS processes.
- Managing Right to Work.
- Issuing contracts.
- Chasing signatures.
- Monitoring outstanding onboarding.
- Building recruitment records.
- Transferring information into HR.
Now multiply that across every person your organisation recruits.
YourClouds combines software, AI automation and human support for:
£199 + VAT per candidate entering managed onboarding.
Let Healthcare Managers Focus on People
Healthcare managers should be involved in the decisions where their judgement matters.
- Is this the right person?
- Do they have the appropriate experience?
- Are they right for our service?
- Do we want to progress them?
They shouldn’t need to spend unnecessary hours chasing recruitment administration.
Your team makes the recruitment decision.
YourClouds helps manage the process around them.
Why Healthcare Providers Choose YourClouds
One Connected Platform
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
Less Recruitment Administration
Software, AI and human support help reduce repetitive work.
Human Reference Verification
References can be telephone verified by our team.
Better Candidate Experience
Candidates can manage their recruitment journey through the YourRole app or desktop portal.
High-Volume Recruitment
Support continuous recruitment across growing healthcare workforces.
Multi-Site Management
Create consistent processes across multiple services and locations.
Configurable Workflows
Different professions and positions can follow different recruitment journeys.
Clearer Recruitment Records
Maintain recruitment activity, documentation and evidence within the candidate record.
Predictable Pricing
£199 + VAT per candidate entering managed onboarding, with applicable third-party charges additional.
05Questions
Frequently Asked Questions
What is safer recruitment in healthcare?
Safer recruitment is an approach to recruitment that helps healthcare organisations assess whether candidates are suitable for particular positions, especially where roles involve patients, people with care and support needs, or other safeguarding responsibilities.
The appropriate process and pre-employment checks depend on the position, activities undertaken and applicable requirements.
Is YourClouds suitable for healthcare recruitment?
Yes.
YourClouds can support recruitment and onboarding across healthcare organisations and different clinical, care, support, management and operational positions.
How much does managed onboarding cost?
The YourClouds managed onboarding service costs £199 + VAT per candidate entering onboarding.
The fee becomes payable when your organisation chooses to progress a candidate into the managed onboarding process.
Do we pay £199 + VAT for every applicant?
No.
The £199 + VAT fee does not apply simply because somebody views a vacancy, applies or attends an interview.
It applies when you decide to progress the candidate into managed onboarding.
What happens if the candidate withdraws during onboarding?
The £199 + VAT service fee becomes payable when the candidate enters the managed onboarding process and is not dependent upon them subsequently starting employment.
Are DBS fees included?
No.
DBS application fees and other applicable third-party charges are additional.
Are Right to Work verification fees included?
Management of the Right to Work workflow can form part of the managed service, but applicable third-party verification fees are additional.
Do you obtain references?
Yes.
YourClouds can manage reference requests, reminders and chasing as part of the onboarding process.
Do you telephone verify references?
References can be telephone verified by our human team, with the verification outcome retained within the candidate’s recruitment record.
Do you check employment gaps?
YourClouds can identify gaps within the candidate’s declared employment and education history so further information and appropriate explanations can be requested.
Can we customise our application forms?
Yes.
Use YourClouds templates or configure application forms around your organisation and different healthcare positions.
Can different healthcare roles follow different recruitment processes?
Yes.
Different application, assessment, interview and onboarding workflows can be configured for different roles.
Can YourClouds support multiple healthcare locations?
Yes.
YourClouds can support individual providers through to multi-location healthcare groups, with appropriate central oversight and local involvement.
Can candidates use their phones?
Yes.
Candidates can interact with their recruitment journey through the YourRole app or use the desktop candidate portal.
Can we conduct video interviews?
Yes.
Online video interviews can form part of the recruitment workflow alongside face-to-face interviews.
Can candidates sign contracts digitally?
Yes.
Offers, contracts and other onboarding documentation can be issued and digitally signed through the platform.
Does YourClouds check professional registrations?
Professional registration and qualification requirements differ according to the healthcare profession and position.
Where these checks form part of your organisation’s recruitment process, appropriate workflow stages and evidence requirements can be incorporated into the candidate journey.
What happens after onboarding?
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
Recruit Better. Onboard Faster. Reduce Administration.
You choose the people.
YourClouds helps manage the process around them.
Managed Safer Recruitment & Onboarding for Healthcare
£199 + VAT per candidate entering onboarding
Recruitment Software + AI Automation + Human Verification
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional. Recruitment and pre-employment checking requirements vary according to the position, profession, activities undertaken and applicable legislation, regulation, professional standards and organisational requirements.