You choose the candidate. We help get the onboarding done.
Our managed candidate onboarding service combines the YourClouds recruitment platform, AI automation and managed recruitment support to help progress candidates from selection through pre-employment onboarding.
Don’t just buy recruitment software.
Get help doing the recruitment work.
£199 + VAT per candidate entering managed onboarding.
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional.
01The service
Once you decide to progress a candidate into managed onboarding, YourClouds can help manage:
£199 + VATper candidate entering onboarding
You make the recruitment decisions.
YourClouds helps do the work around them.
Most recruitment systems are designed to record what your recruitment team has done.
They tell you:
That’s useful.
But somebody still has to do something.
Someone needs to send the email. Someone needs to chase the referee. Someone needs to contact the candidate. Someone needs to identify the employment gap. Someone needs to compare the dates. Someone needs to progress the DBS workflow. Someone needs to obtain the Right to Work information. Someone needs to chase the contract.
YourClouds is designed around a different model.
Don’t just record outstanding work. Help get the work completed.
02How it works
The managed onboarding journey can look like this:
One connected candidate journey.
1
Your organisation remains in control of recruitment.
You decide:
Who progresses. Who receives an offer. Whether information is satisfactory. Whether exceptions are acceptable. Whether the candidate is appointed.
YourClouds doesn’t replace recruitment judgement.
It helps remove the repetitive administration surrounding it.
2
Once your organisation decides to progress the candidate into managed onboarding, the £199 + VAT managed onboarding service begins.
At this point, YourClouds can activate the appropriate onboarding workflow.
The candidate can immediately see what they need to complete through the YourRole app or desktop candidate portal.
3
Instead of sending candidates multiple unrelated emails, their actions can be organised within one onboarding experience.
For example:
The candidate can see what is required and what remains outstanding.
4
YourClouds can help structure the candidate’s declared employment history into a chronological timeline.
For example:
Rather than relying entirely on somebody manually comparing dates, potential gaps can be identified for follow-up.
5
Where an unexplained period is identified, the candidate can be asked for further information.
The objective isn’t simply to flag a gap.
It’s to help progress it towards resolution.
6
YourClouds can issue digital reference requests to the candidate’s referees.
The system can record:
But the process doesn’t stop at:
REFERENCE OUTSTANDING
7
Where references remain outstanding, configured workflows can help progress them.
Your recruitment team doesn’t need to manually chase every routine reference.
8
Where telephone verification forms part of your configured process, YourClouds can manage it.
Telephone verification can be undertaken using:
AI can conduct configured telephone-verification conversations and capture the relevant responses.
A person can undertake verification where appropriate.
AI can manage routine interactions and escalate cases requiring human involvement.
This allows the verification model to be configured around the organisation and circumstances.
9
A reference can then be compared with the information originally provided by the candidate.
For example:
YourClouds can help identify the difference.
Your recruitment team reviews what it means.
10
Where the role is eligible for a DBS check and the appropriate process requires one, the DBS workflow can become part of onboarding.
Depending on the circumstances, this may include:
DBS application fees and applicable third-party charges are additional.
11
Right to Work can be managed through the same onboarding journey.
Depending on the candidate’s circumstances and applicable requirements, the appropriate workflow can be followed.
All connected to the candidate record.
Applicable third-party verification fees are additional.
12
Offers and contracts can form part of the candidate’s digital journey.
Documents can be:
The candidate doesn’t need a separate onboarding system just to receive their employment documents.
13
Candidates can complete relevant documents digitally.
The system can maintain appropriate records of document completion and signatures within the onboarding journey.
For example:
14
Candidates inevitably have questions.
They also forget things.
Instead of your recruitment team manually managing every routine interaction, YourClouds can use automated and AI-assisted communications as part of the process.
This can help with:
Where something requires human attention, it can be escalated.
03In YourClouds
This is an important distinction.
YourClouds can use AI to help:
For example:
This is one of the most important principles behind YourClouds.
Your recruitment team shouldn’t need to review every routine action every day.
They should see:
For example:
The YourClouds model combines three layers.
SOFTWARE
Manages:
• Candidate records
• Workflows
• Documents
• Status
• Tasks
• Communications
• Audit trails
• Permissions
AI & AUTOMATION
Helps:
• Chase
• Communicate
• Call
• Compare
• Identify
• Summarise
• Monitor
• Escalate
MANAGED SUPPORT
Helps progress the recruitment and onboarding workflow and handles appropriate exceptions or activities requiring intervention.
Candidates can manage the entire journey through YourRole.
From their phone they can:
A desktop candidate portal is also available.
Candidates shouldn’t feel as though they’re dealing with six different departments and systems.
Instead:
The technology underneath can manage multiple workflows while the candidate experiences one journey.
The candidate record can bring together:
YourClouds can maintain relevant activity throughout the candidate journey.
Depending on the configured process, this can include:
This creates a clearer record of how the candidate progressed through recruitment.
Onboarding shouldn’t end with another data-entry exercise.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
This reduces the need to create an entirely new employee record manually.
The journey continues.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
This creates opportunities to continue managing:
Recruitment becomes the beginning of the employee lifecycle rather than a disconnected system.
YourClouds is designed for organisations operating across multiple locations.
For example:
Different permissions can provide different users with the information they need.
A care group, academy trust, healthcare provider or children’s-home organisation might want a central recruitment team to manage onboarding.
But local managers still need appropriate visibility.
YourClouds can support both.
CENTRAL TEAM
Manages onboarding workflow.
LOCAL MANAGER
Sees appropriate candidate progress.
AUTHORISED REVIEWER
Reviews exceptions.
HR
Receives the successful candidate.
Children’s residential recruitment can involve significant safer-recruitment administration.
YourClouds can help manage:
High-volume recruitment can place significant pressure on adult social care providers.
YourClouds can support:
Schools, academies and Multi-Academy Trusts can use YourClouds to create more consistent recruitment and onboarding processes.
Central teams can maintain oversight while individual schools retain appropriate recruitment control.
Explore Safer Recruitment for Schools & Education
Healthcare organisations can manage onboarding across clinical, care, support, management and operational positions.
The platform can support high candidate volumes across multiple services and locations.
Explore Safer Recruitment for Healthcare04Pricing
The comparison isn’t:
Because onboarding already costs you money.
The real comparison is:
Versus
YourClouds Managed Onboarding
£199 + VAT
per candidate entering onboarding
Plus applicable DBS, Right to Work verification and other third-party charges.
Consider one candidate.
How much time does your team spend:
Now multiply that by:
£199 + VATPer candidate entering managed onboarding
You don’t pay £199 + VAT for every person who sees your advert.
You don’t pay £199 + VAT for every application.
You don’t pay £199 + VAT for every interview.
The managed onboarding fee becomes payable when:
You decide to progress the candidate into managed onboarding.
Once a candidate enters managed onboarding, the £199 + VAT service fee becomes payable.
That remains the case if the candidate subsequently:
This is because the managed onboarding work has already begun.
The £199 + VAT fee covers the managed onboarding service.
It doesn’t include third-party charges such as:
These are charged separately where required.
This is important commercially.
YourClouds can support the earlier recruitment journey through:
The managed onboarding charge is triggered when you decide:
“We want to progress this person into onboarding.”
That’s when the £199 + VAT managed service begins.
Recruiting five people is manageable manually.
Recruiting fifty becomes harder.
Recruiting hundreds across multiple locations creates a different problem entirely.
Adding more candidates usually means adding more administration.
YourClouds is designed to change that relationship.
More recruitment shouldn’t automatically mean proportionally more administration.
Software, automation and AI can handle much of the repetitive workload while your team concentrates on decisions and exceptions.
Your highest-value people shouldn’t spend their day asking:
That’s administrative work.
This is the fundamental difference we want YourClouds to deliver.
Traditional Recruitment Software
YourClouds
Your team gets involved when:
Simple managed-service pricing from the point the candidate enters onboarding.
More than a recruitment database.
Help progress outstanding references.
AI, human or combined verification depending on the configured process.
Structure and review the candidate’s employment timeline.
Identify unexplained periods and obtain further information.
Manage the DBS workflow alongside the rest of onboarding.
Connect Right to Work with the candidate’s wider recruitment record.
Help reduce manual emails and chasing.
Issue and manage employment documentation.
Give candidates one place to manage their journey.
Direct recruitment teams towards cases requiring judgement.
Maintain a clearer record of what happened.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
05Questions
Managed candidate onboarding means YourClouds combines its recruitment technology, automation, AI and managed support to help progress selected candidates through configured pre-employment processes.
The managed onboarding service costs:
£199 + VAT per candidate entering onboarding.
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional.
No.
The £199 + VAT managed onboarding fee isn’t charged for every applicant simply because they apply.
It becomes payable when your organisation decides to progress a candidate into managed onboarding.
No.
Interviewing somebody doesn’t itself trigger the managed onboarding fee.
Once the candidate has entered managed onboarding, the £199 + VAT fee remains payable because the managed service has begun.
The £199 + VAT fee remains payable once managed onboarding has started.
Your organisation determines whether information obtained during recruitment is satisfactory and whether the candidate progresses.
No.
DBS application fees and applicable third-party charges are additional.
Management of the Right to Work workflow can form part of the £199 + VAT managed onboarding service.
Applicable third-party verification charges are additional.
Reference requests, configured chasing and telephone-verification workflows can form part of managed onboarding.
No.
Depending on the configured workflow and circumstances, telephone verification can use AI-powered calling, human verification or a combination of both.
No.
AI can help progress administrative work, analyse information and identify potential exceptions.
The recruiting organisation remains responsible for recruitment decisions.
YourClouds can help structure candidate employment histories and identify periods requiring further information.
Yes.
Information obtained during reference checking can be compared with information declared by the candidate to help identify potential discrepancies.
Yes.
Candidates can use the YourRole app or desktop candidate portal to manage their recruitment and onboarding journey.
Yes.
Workflows can be configured around different organisations, roles, services and recruitment requirements.
Yes.
For example, different roles can require different:
Application stages · Interview stages · Reference requirements · DBS workflows · Verification steps · Documents · Approvals · Onboarding actions
Yes.
YourClouds is designed for multi-location organisations with configurable roles and permissions.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
YourClouds helps manage the work that follows.
£199 + VAT per candidate entering onboarding
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional. Recruitment requirements vary according to the organisation, sector, role and applicable legislation and guidance. YourClouds supports and manages configured recruitment workflows; recruitment and employment decisions remain with the recruiting organisation.
