You choose the candidate. We help handle the onboarding.
Our recruitment technology, AI automation and human safer-recruitment team work together to help manage the journey from initial application through to onboarding and a structured safer recruitment record.
£199 + VAT per candidate entering onboarding
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional.
01The problem
Traditional recruitment software gives your team a system and expects them to manage everything inside it.
YourClouds is different.
We’ve combined recruitment software, AI automation and human support to reduce the administrative workload involved in safer recruitment.
Your managers can concentrate on selecting the right people. YourClouds helps manage the process around them.
From applications and interviews through to references, employment gaps, Right to Work, DBS processes, contracts and onboarding, everything can be managed through one connected platform.
No disconnected spreadsheets. No recruitment information scattered across inboxes. No manually assembling a recruitment file at the end.
02How it works
1
Your jobs. Your organisation. Powered by YourClouds.
Turn your existing website into your recruitment portal.
YourClouds can provide a link or integration/API that enables vacancies managed within YourClouds to be displayed through your website.
Candidates can select a vacancy and begin their application online.
Want to promote a vacancy somewhere else?
Simply share the vacancy link through:
Candidates are taken directly into your recruitment process.
2
A better recruitment experience starts with the candidate.
Candidates can manage their recruitment journey using YourRole, our dedicated candidate app.
They can also access their account through the desktop portal.
Candidates can:
Instead of relying on candidates finding the right email or remembering what they still need to complete, their recruitment journey is available in one place.
From application to onboarding — in their pocket.
3
Start with one of our application templates or build your own.
YourClouds allows organisations to customise their application forms around their own recruitment requirements while building safer recruitment considerations into the process.
Different application forms can be created for different:
Collect the information you actually need without forcing every candidate through exactly the same application.
4
Your recruitment process shouldn’t have to fit your software.
Configure different recruitment journeys for different roles.
A straightforward position might require:
A more complex role could require:
Create one or multiple:
YourClouds then guides candidates and your recruitment team through the appropriate process.
5
Stop emailing backwards and forwards trying to find an interview time.
Your interviewers provide their availability.
YourClouds can then present suitable appointments to candidates.
Candidates select an available time and the interview is booked.
Simple.
Interview scheduling can support:
Spend less time coordinating diaries and more time interviewing the right candidates.
6
Interview candidates without sending them to another platform.
YourClouds can support integrated video interviewing as part of the candidate’s recruitment journey.
Candidate details, interview information and recruitment records remain connected rather than being spread between multiple systems.
Whether the interview takes place in person or online, it remains part of the same recruitment journey.
7
You decide who you want to progress.
Your managers remain responsible for the recruitment decision.
Once you’ve completed the appropriate selection process and decided which candidate you want to progress, move them into onboarding.
That’s where our managed onboarding service begins.
£199 + VAT
per candidate entering onboarding
Once a candidate enters onboarding, YourClouds combines technology, AI automation and human support to help manage the next stage of the recruitment journey.
One straightforward service fee.
£199 + VAT per candidate entering onboarding
DBS application charges, Right to Work verification charges and other applicable third-party fees are additional.
8
Move successful candidates into onboarding without starting another manual process.
YourClouds can issue and manage documents including:
Documents can be completed and digitally signed through the system.
Where witnessing is required, appropriate documents can also be incorporated into a witnessed signing process.
The resulting documents remain connected to the candidate’s record.
9
Right to Work checks can be incorporated directly into the onboarding journey.
Candidates are guided through the required process and the associated evidence can be retained against their recruitment record.
This helps organisations maintain a clearer and more consistent Right to Work process across their workforce.
Applicable Right to Work verification charges are additional to the £199 + VAT onboarding service fee.
10
Manage DBS as part of the same onboarding journey.
Where the role is eligible for a DBS check, YourClouds can incorporate the appropriate DBS process into onboarding.
Where appropriate, the system can support checking a candidate’s existing DBS through the DBS Update Service.
Where a new DBS application is required, the application process can be facilitated for you.
The relevant DBS information and status can then form part of the candidate’s onboarding record.
DBS application and other applicable third-party charges are additional to the £199 + VAT onboarding service fee.
The level and type of DBS check available depends on the role and the activities being undertaken.
11
Don’t let unexplained gaps disappear inside an application form.
YourClouds helps identify gaps within a candidate’s declared employment and education history.
Where gaps are identified, candidates can be asked to provide the appropriate explanation and supporting information.
Our process helps create a clearer chronology of the candidate’s history and records the information gathered as part of their safer recruitment journey.
Potential inconsistencies or missing information can be identified for further review rather than being buried inside an application.
12
Don’t spend your day chasing referees.
Reference chasing can be one of the most time-consuming parts of safer recruitment.
Let us help do it for you.
YourClouds combines automated communications, AI and human intervention to help obtain the references required by your recruitment process.
We can:
Your recruitment team can see progress without having to manually chase every reference themselves.
13
Obtaining a reference isn’t necessarily enough.
As part of our managed safer recruitment service, references can be telephone verified.
Our team can contact the referee or relevant organisation to help verify the reference and record the outcome.
Depending on your configured process, verification can include matters such as:
Your organisation can also configure the questions required within its own verification process.
The verification record becomes part of the candidate’s recruitment audit trail.
Automation where it works. Human intervention where it matters.
Safer recruitment shouldn’t mean choosing between technology and people.
We use both.
YourClouds manages the workflow, records, documents, actions, permissions and audit trail.
Our AI helps automate repetitive administration, identify outstanding information, support communications, monitor candidate progress and flag matters requiring attention.
When something requires a person, our team can step in.
That includes activities such as chasing information and telephone reference verification.
The result?
Technology provides the speed.
AI reduces the administration.
People provide human verification and support.
14
Once the required recruitment and onboarding process has been completed, the candidate’s information can be brought together into a structured safer recruitment pack.
Depending on the role and your configured recruitment process, this can include records relating to:
Instead of evidence being scattered across emails, spreadsheets, folders and different systems, you have a connected recruitment record.
15
Recruitment shouldn’t end with another data migration.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
That means one connected journey:
Reduce duplicate data entry and maintain continuity between recruitment and employment.
YourClouds has been designed for organisations where recruitment, safeguarding and workforce compliance matter.
Manage safer recruitment across:
Recruit residential childcare workers, registered managers, responsible individuals, support staff and other professionals through configurable recruitment and onboarding processes.
Explore Safer Recruitment for Children’s Homes
Support recruitment across:
Create consistent onboarding processes across individual services or large multi-site care organisations.
Explore Safer Recruitment for Adult Social Care
Support safer recruitment processes across:
Manage recruitment journeys for teachers, teaching assistants, support staff, leadership positions and other education roles.
Explore Safer Recruitment for Schools & Education
Configure recruitment and onboarding processes for:
Create different recruitment requirements for different professional and support roles.
Explore Safer Recruitment for HealthcareYourClouds can also support other organisations recruiting people into positions of trust or roles involving children, young people, vulnerable adults or patients.
Whether you operate one children’s home or hundreds of services, YourClouds can help standardise your recruitment process.
Manage recruitment centrally while maintaining appropriate workflows for different:
Create organisation-wide standards while retaining flexibility where different roles require different processes.
04Pricing
Simple, predictable pricing for the managed onboarding service.
You don’t pay £199 + VAT for everyone who views a vacancy.
You don’t pay £199 + VAT for everyone who starts an application.
You don’t pay £199 + VAT for everyone you interview.
The £199 + VAT managed onboarding fee applies when you choose to progress a candidate into the onboarding process.
£199 + VAT
per candidate entering onboarding
£199 + VAT includes the managed onboarding service
Including support for:
Additional charges
DBS application fees, Right to Work verification fees and other applicable third-party charges are not included within the £199 + VAT service fee and are charged separately where applicable.
How much time does your organisation currently spend:
YourClouds combines the technology, AI automation and human support for £199 + VAT per candidate entering onboarding.
Your managers shouldn’t be spending their time chasing paperwork.
They should be concentrating on:
Once you’ve made that decision:
You choose the people.
We provide the technology, automation and human support to help get them onboarded.
£199 + VAT per candidate entering onboarding.
Software + AI + Human Verification
05Questions
Safer recruitment is an approach to recruitment designed to help organisations assess whether an individual is suitable for a particular role, especially where that role involves children, young people, vulnerable adults or other safeguarding responsibilities.
The appropriate process depends on the role and sector but may involve application scrutiny, interviews, identity and Right to Work checks, employment history, gap analysis, references, DBS checks where eligible and other pre-employment checks.
Our managed onboarding service costs £199 + VAT per candidate entering onboarding.
The fee becomes payable when you decide to progress a candidate into the onboarding process.
DBS application fees, Right to Work verification charges and other applicable third-party charges are additional.
No.
The £199 + VAT managed onboarding fee applies when a candidate is progressed into the onboarding process.
Candidates can apply and progress through your configured recruitment and interview process before you decide whether to move them into onboarding.
The £199 + VAT fee applies when the candidate enters the managed onboarding process. It is not conditional upon the candidate subsequently completing onboarding or commencing employment.
No.
DBS application charges and other applicable third-party DBS fees are additional.
Where appropriate for the role and candidate, YourClouds can incorporate DBS Update Service processes or facilitate a new DBS application.
Management of the Right to Work workflow can form part of the managed onboarding service.
Applicable third-party Right to Work verification charges are additional to the £199 + VAT service fee.
Yes.
YourClouds can manage the reference process, including issuing requests, chasing outstanding references and following up incomplete information.
Yes.
Telephone reference verification can form part of our managed safer recruitment service, helping provide an additional layer of assurance around references received.
The outcome can be recorded as part of the candidate’s recruitment record.
Yes.
YourClouds helps identify gaps in declared employment and education history and can request explanations and supporting information as part of the onboarding workflow.
Yes.
Organisations can configure elements of their recruitment and reference processes around their own requirements.
Yes.
Use YourClouds application templates or create application forms tailored to your organisation and different job roles.
Yes.
A care worker, registered manager, teacher or healthcare professional does not necessarily need the same recruitment journey.
YourClouds allows different workflows to be configured around different roles and organisational requirements.
Yes.
Candidates can interact with their recruitment journey through the YourRole app or use the desktop candidate portal.
Interviewers can provide their availability and suitable interview appointments can then be made available to candidates, reducing the administration involved in arranging interviews.
Yes.
Recruitment workflows can incorporate face-to-face interviews or online video interviews.
Yes.
Offers, contracts and other onboarding documents can be issued and digitally signed through the platform.
The candidate’s recruitment and onboarding information can be consolidated into a structured safer recruitment record.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
No.
YourClouds is particularly suited to organisations operating across health, social care and education, including children’s homes, residential family centres, adult care, supported living, domiciliary care, healthcare, schools, academy trusts, colleges and other safeguarding-sensitive organisations.
Let your managers choose the right people.
Let YourClouds help manage the process around them.
Managed Safer Recruitment & Onboarding
£199 + VAT per candidate entering onboarding
Software + AI + Human Verification
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional. Recruitment and pre-employment checking requirements vary according to role, sector and applicable legislation or guidance.
