Safer Recruitment for Adult Social Care
Recruit the right people. Let YourClouds help manage the onboarding.
Recruiting great care staff shouldn’t mean your managers and HR team spending hours chasing paperwork.
YourClouds combines recruitment software, AI automation and a human safer-recruitment team to help manage the journey from application through to onboarding.
Applications. Interviews. Employment history. Gap checks. References. Telephone verification. Right to Work. DBS. Contracts. Onboarding.
All connected through one platform.
£199 + VAT per candidate entering onboarding
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional.
01The problem
Social Care Recruitment Creates a Huge Administrative Workload
Finding candidates is only the beginning.
Once somebody applies, your recruitment and management teams can spend hours:
- Reviewing applications.
- Contacting candidates.
- Arranging interviews.
- Chasing missing information.
- Checking employment history.
- Investigating employment gaps.
- Requesting references.
- Chasing referees.
- Telephone verifying references.
- Managing DBS checks.
- Completing Right to Work processes.
- Sending contracts.
- Chasing signatures.
- Monitoring outstanding onboarding actions.
And then moving everything into HR.
Multiply that across dozens, hundreds or thousands of employees and recruitment administration becomes a significant operational cost.
YourClouds helps reduce that workload.
Recruitment Software + AI + Human Support
Most recruitment systems provide the technology.
YourClouds goes further.
We combine three things:
Software
One connected recruitment platform manages applications, interviews, workflows, documents, communications, checks and the candidate audit trail.
AI & Automation
Technology helps identify missing information, chase outstanding actions, progress workflows, communicate with candidates and reduce repetitive administration.
Human Support
Where the process needs a person, our team can intervene — including chasing information and telephone verification of references.
Technology handles the process.
AI helps reduce the administration.
People step in where human interaction matters.
Built for Adult Social Care
YourClouds can support recruitment across organisations including:
- Residential care homes
- Nursing homes
- Domiciliary care providers
- Home care services
- Supported living
- Learning disability services
- Mental health services
- Community care
- Extra care services
- Day services
- Rehabilitation services
- Complex care
- Specialist adult social care
- Multi-site care groups
Whether you’re recruiting a handful of employees or operating a national care organisation, recruitment workflows can be configured around your services.
Recruit Different Social Care Roles
Use YourClouds to manage recruitment and onboarding for roles including:
- Care Workers
- Support Workers
- Senior Care Workers
- Healthcare Assistants
- Domiciliary Care Workers
- Nurses
- Team Leaders
- Deputy Managers
- Registered Managers
- Service Managers
- Activities Staff
- Administrative Staff
- Domestic Staff
- Catering Staff
- Drivers
- Other care and support roles
Different roles can follow different recruitment and onboarding processes.
One Journey From Applicant to Employee
Keep everything connected.
- Advertise
- Apply
- Assess
- Interview
- Select
- Offer
- Verify
- Onboard
- HR – Coming Soon
YourClouds helps connect the recruitment journey instead of splitting it between different systems.
Candidates don’t need one system for applying, another for interviewing, another for signing documents and another for onboarding.
Your recruitment team doesn’t need to manually rebuild the employee record when somebody starts work.
One candidate. One journey. One connected record.
02How it works
1
Advertise Vacancies Through Your Own Website
Turn your organisation’s existing website into a recruitment channel.
YourClouds can provide vacancy links or integration/API options to display vacancies through your website.
Care Worker
Senior Care Worker
Candidates can select the position they’re interested in and begin their application.
Individual vacancies can also be promoted through:
- Social media
- Recruitment campaigns
- Digital advertising
- QR codes
- Referral campaigns
- Local recruitment initiatives
Your jobs. Your brand. Powered by YourClouds.
2
Give Candidates the YourRole App
Put recruitment and onboarding in their pocket.
Candidates can manage their recruitment journey using the YourRole app or desktop candidate portal.
They can:
- Complete applications
- Receive notifications
- Send and receive messages
- Book interviews
- Upload documents
- Complete forms
- Review outstanding actions
- Complete onboarding tasks
- Review and sign documents
- Follow their recruitment journey
Candidates have one place to understand what’s happening and what they need to do next.
3
Customisable Social Care Application Forms
Use one of our application templates or create your own.
Application forms can be configured around:
- Different roles
- Different services
- Different locations
- Different organisations
- Different recruitment campaigns
Your Registered Manager recruitment process doesn’t have to be identical to the process for a Care Worker.
Collect the information appropriate to the role while creating a structured recruitment journey.
4
Build Your Own Recruitment Process
Create one or multiple stages depending on the position.
For example:
- Initial Application
- Full Application
- Screening
- Interview
- Second Interview or Assessment
- Conditional Offer
- Pre-Employment Checks
- Contract
- Onboarding
Different workflows can be created for different roles or parts of your organisation.
5
Automated Interview Scheduling
Stop the endless interview scheduling emails.
Your interviewers provide their availability.
Candidates can then be offered appropriate interview appointments and select the time that works for them.
Interview scheduling can support:
- Face-to-face interviews
- Online interviews
- Multiple interviewers
- Interview panels
- Multiple interview stages
- Different locations
For organisations recruiting continuously, removing manual interview scheduling can save significant administrative time.
6
Built-In Video Interviews
Interview candidates remotely through your recruitment journey.
YourClouds can support integrated video interviewing, allowing online interviews to form part of the candidate’s connected recruitment record.
This is particularly useful for multi-location providers, central recruitment teams and candidates applying across different geographic areas.
7
You Decide Who You Want
Your managers remain in control of recruitment decisions.
YourClouds supports the process.
Your people make the judgement.
Once you’ve completed the appropriate recruitment and interview stages and decide that you want to progress a candidate:
Move them into managed onboarding.
Managed Safer Recruitment & Onboarding
£199 + VAT
Per Candidate
Pay when you progress a candidate into onboarding.
You don’t pay £199 + VAT simply because somebody sees your vacancy.
You don’t pay £199 + VAT because somebody applies.
You don’t pay £199 + VAT because somebody attends an interview.
The £199 + VAT managed onboarding fee becomes payable when you choose to progress the candidate into onboarding.
From there, YourClouds combines technology, AI automation and human support to help manage the onboarding journey.
8
Digital Offers & Contracts
Successful candidates can receive onboarding documents digitally.
Manage:
- Conditional offers
- Offer letters
- Employment contracts
- Candidate declarations
- Agreements
- Policies
- Other onboarding documents
Documents can be issued and digitally signed through the platform.
Where appropriate, witnessed signing processes can also be incorporated.
Everything remains connected to the candidate’s recruitment record.
9
Digital Right to Work
Right to Work can be incorporated into the candidate’s onboarding workflow.
Candidates can be guided through the appropriate process, with relevant evidence retained against their recruitment record.
For organisations recruiting across multiple services, this helps create a more consistent process.
Applicable third-party Right to Work verification charges are additional to the £199 + VAT managed onboarding fee.
10
DBS Checks for Adult Social Care
Where a role is eligible for a DBS check, the appropriate process can form part of onboarding.
Where appropriate, YourClouds can support a status check through the DBS Update Service.
Where a new DBS application is required, YourClouds can facilitate the application process.
Relevant DBS information can then form part of the candidate’s onboarding record.
DBS application fees and other applicable third-party charges are additional to the £199 + VAT managed onboarding fee.
The appropriate level and type of DBS check depends on the role and activities being undertaken.
11
Employment History Checks
Build a clearer picture of the candidate’s employment history before they start.
YourClouds helps capture and review declared employment and education history as part of the recruitment journey.
Missing periods or areas requiring additional information can be identified for follow-up.
12
Employment Gap Checks
Identify the gaps. Get the explanation. Keep the record.
Where gaps are identified within the candidate’s declared history, additional information and appropriate explanations can be requested.
This information can remain connected to the candidate’s recruitment record, giving your organisation a clearer chronology of their history.
13
We Obtain References
Stop your managers spending their day chasing previous employers.
YourClouds can manage the reference process as part of managed onboarding.
Our combination of software, automation, AI and human support can:
- Issue reference requests
- Track responses
- Send reminders
- Chase outstanding references
- Identify incomplete information
- Follow up missing information
- Escalate issues requiring attention
- Maintain the reference audit trail
Your team can monitor progress without manually chasing every referee.
14
References Are Telephone Verified
We don’t just collect references.
References can be telephone verified by our human team.
The verification process can be configured around your organisation’s requirements and can include relevant confirmation of information such as:
- Employment dates
- Position held
- Reason for leaving
- Re-employment information
- Relevant safeguarding information
- Other organisation or role-specific questions
The verification outcome can then be retained against the candidate’s recruitment record.
03In YourClouds
Your Recruitment System Should Do More Than Show “Outstanding”
A traditional applicant tracking system might tell your recruitment team:
- Reference 2 — Outstanding
But someone still has to chase it.
YourClouds is designed around a different principle.
The system identifies what’s missing. Automation helps chase it. AI helps manage the process. Our human team can intervene where human action is required.
That is the difference between simply providing recruitment software and providing a managed safer recruitment and onboarding service.
Know Exactly What’s Holding Candidates Up
See where candidates are within their onboarding journey.
For example:
Your recruitment team can focus on the exceptions rather than manually checking every candidate.
High-Volume Care Recruitment
Built for organisations that recruit continuously.
Adult social care often requires ongoing recruitment.
Employee turnover, service growth, new locations and workforce demand can mean recruitment never really stops.
YourClouds can help manage higher volumes of candidates without increasing administration at the same rate.
Use automated workflows to progress routine actions while highlighting candidates who require human attention.
Opening a New Care Home or Service?
Recruiting an entire workforce for a new service creates a significant onboarding challenge.
You might need to recruit:
- Registered Managers.
- Deputy Managers.
- Nurses.
- Team Leaders.
- Senior Care Workers.
- Care Workers.
- Support Workers.
- Night Staff.
- Activities Staff.
- Domestic Staff.
- Catering Staff.
- Administrative Staff.
Instead of managing dozens of separate recruitment journeys manually, YourClouds can provide one connected recruitment and onboarding environment.
Talk to us about high-volume and new-service onboarding.
Multi-Site Care Groups
Standardise recruitment across your organisation.
YourClouds can support recruitment across:
- Multiple care homes
- Multiple supported living services
- Domiciliary care branches
- Regional operations
- Different legal entities
- National care groups
Create central recruitment standards while allowing different workflows for specific roles, locations or services.
Central teams can maintain oversight while local managers retain the appropriate involvement in recruitment decisions.
A Structured Safer Recruitment Record
Once the required recruitment and onboarding process has been completed, information can be brought together into a structured recruitment record.
Depending on your configured process and the role, this can include records relating to:
Instead of manually assembling information from emails, spreadsheets and different systems, authorised users can access a connected record of the recruitment journey.
From Recruitment to HR
Successful onboarding shouldn’t result in somebody manually creating the same person again in an HR system.
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
That creates a connected journey:
- Applicant
- Candidate
- Onboarding
- Employee
Reduce duplicate administration and maintain continuity between recruitment and employment.
04Pricing
What Does It Cost?
Simple, predictable pricing.
You can advertise your roles, receive applications, assess candidates and conduct interviews before deciding who you want to progress.
The £199 + VAT managed onboarding fee becomes payable when the candidate enters onboarding.
£199 + VAT
Per candidate entering managed onboarding.
Your managed onboarding service can include:
- Candidate onboarding workflow
- Employment-history checking
- Employment-gap identification and follow-up
- Reference requests
- Automated reference chasing
- Human reference follow-up
- Telephone reference verification
- Right to Work workflow management
- DBS workflow management
- Offer and contract management
- Digital signatures
- Candidate communications
- Candidate notifications
- AI-assisted administration
- Human safer-recruitment support
- Structured recruitment records
Additional charges
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional.
What’s Recruitment Administration Costing You Now?
Consider the management and HR time spent:
- Chasing candidates.
- Scheduling interviews.
- Sending forms.
- Checking employment histories.
- Investigating gaps.
- Requesting references.
- Chasing referees.
- Telephone verifying references.
- Monitoring DBS checks.
- Managing Right to Work.
- Sending contracts.
- Chasing signatures.
- Monitoring onboarding.
- Building recruitment files.
- Transferring information into HR.
Now multiply that across every new starter.
YourClouds combines software, AI and human support for £199 + VAT per candidate entering managed onboarding.
Let Your Care Managers Manage Care
Your Registered Managers and service managers should be concentrating on their teams and the people they support.
They should still make the important recruitment decisions.
But they shouldn’t need to spend unnecessary hours chasing recruitment administration.
Your managers choose the people.
YourClouds helps manage the process around them.
Why Adult Social Care Providers Choose YourClouds
Built for Care
Designed around organisations operating within health and social care rather than generic corporate recruitment alone.
Less Administration
Automation, AI and human support reduce repetitive recruitment work.
Human Reference Verification
References can be telephone verified by our team.
Better Candidate Experience
Candidates can manage their journey through the YourRole app or desktop portal.
High-Volume Recruitment
Support continuous recruitment across growing care workforces.
Multi-Site Management
Manage recruitment across multiple homes, branches and services.
One Connected Journey
Move from applicant to candidate, onboarding and HR within a connected environment.
Predictable Pricing
£199 + VAT per candidate entering managed onboarding, with applicable third-party charges additional.
05Questions
Frequently Asked Questions
What is safer recruitment in adult social care?
Safer recruitment is an approach to recruitment that helps organisations assess whether an individual is suitable for a particular position, particularly where people work with adults who may have care and support needs.
The appropriate checks and recruitment process depend on the role and applicable requirements.
How much does YourClouds managed onboarding cost?
The managed onboarding service costs £199 + VAT per candidate entering onboarding.
The fee becomes payable when your organisation chooses to progress a candidate into the onboarding process.
Do we pay £199 + VAT for every applicant?
No.
The £199 + VAT managed onboarding fee is not triggered simply because someone applies or attends an interview.
It applies when you progress the candidate into managed onboarding.
What happens if a candidate withdraws during onboarding?
The £199 + VAT service fee becomes payable when the candidate enters the managed onboarding process and is not dependent upon them subsequently starting employment.
Are DBS fees included?
No.
DBS application fees and other applicable third-party charges are additional to the £199 + VAT service fee.
Are Right to Work verification fees included?
Management of the Right to Work workflow can form part of the service, but applicable third-party verification fees are additional.
Do you obtain references?
Yes.
YourClouds can manage reference requests, reminders and chasing as part of the candidate’s onboarding process.
Are references telephone verified?
References can be telephone verified by our human team, with the outcome recorded against the candidate’s recruitment record.
Do you check employment gaps?
YourClouds can identify gaps within the candidate’s declared employment and education history and request appropriate explanations and supporting information.
Can we customise our recruitment process?
Yes.
Application forms, recruitment stages, interview stages and onboarding workflows can be configured around different roles and organisational requirements.
Can YourClouds support multiple care homes?
Yes.
YourClouds can support individual services through to multi-location care groups and central recruitment teams.
Is it suitable for domiciliary care?
Yes.
Recruitment processes can be configured for domiciliary care, home care and other community-based care services as well as residential settings.
Can it support supported living?
Yes.
YourClouds can be configured around supported living and other adult social care services.
Can candidates use a mobile app?
Yes.
Candidates can interact with their recruitment journey through the YourRole app or use the desktop candidate portal.
Can interviews take place online?
Yes.
Your recruitment process can incorporate online video interviews as well as face-to-face interviews.
What happens when onboarding is complete?
Once a successful candidate completes onboarding, their recruitment information can form part of a connected employee journey as YourClouds HR becomes available.
Recruit Better. Onboard Faster. Reduce Administration.
Your managers choose the right people.
YourClouds helps manage everything around them.
Managed Safer Recruitment & Onboarding for Adult Social Care
£199 + VAT per candidate entering onboarding
Recruitment Software + AI Automation + Human Verification
DBS application fees, Right to Work verification fees and other applicable third-party charges are additional. Recruitment and pre-employment checking requirements vary according to the role, activities undertaken and applicable legislation, regulation and guidance.